Roles & Permissions in the Multi Calendar

Overview

The Multi Calendar is shared between two main user roles :

• Operations (Admin team) – internal users managing multiple properties, reservations, and service coordination.

• Landlords (Hosts) – external users managing their own properties.

While both see the same calendar view and data (units, reservations, and availability), the actions and editing options differ slightly based on role and permissions.

Shared Capabilities

Both Operations and Landlords can:

✅ View all properties, rooms, and reservations ✅ Scroll through the calendar (past and future dates) ✅ Search, filter, and use the Today shortcut ✅ View blocked dates, availability, and restrictions overlays ✅ Open reservation details (read-only mode) ✅ See rate, restriction, and availability indicators

These core features ensure both roles have a complete overview of property activity and occupancy.

Role-Specific Capabilities

🧭 Availability & Restrictions

Action	Operations	Landlord	Notes
Open the Availability/Restrictions Popup	✅ If permission granted	✅ Always allowed	Opened by clicking a day cell
Edit availability or rates	✅ If popup accessible	✅ Fully allowed	Updates visible instantly on save
Update restrictions (min stay, close to arrival, etc.)	✅ If popup accessible	✅ Fully allowed	Only affects the selected unit

🗝️ Operations users without the access-availability permission see the popup but cannot edit values.

🧱 Blocking Dates

Action	Operations	Landlord	Notes
Create a block period	✅	✅	Via the Block Dates button in the calendar header
Remove a block	✅	✅	From the same popup (via unblock)

Both roles can manage blocked periods directly from the calendar.

🏨 Creating Reservations

Action	Operations	Landlord	Notes
Add a new reservation	✅ Requires create-reservation permission (or full access)	🔒 Hidden by default	Button appears in the top header

✏️ Editing Reservations & Notes

Action	Operations	Landlord	Notes
Edit reservation details (check-in/out, cancel)	✅ If edit-reservation permission or full access	🔒 Read-only	Controlled from the Reservation Details Popup
Add or edit internal notes	✅ If edit-reservation permission or full access	🔒 Hidden by default

Quick Reference Table

Feature	Operations	Landlord	Notes
View units & reservations	✅	✅	Always available
Search, filter, Today button	✅	✅	Shared
Open Availability/Restrictions popup	✅ (with permission)	✅	Double-click cell to open
Update Availability	✅ (with permission)	✅	Via popup
Update Rates & Restrictions	✅ (with permission)	✅	Via popup
Create Reservation	✅ (with permission)	🔒 Not allowed	Header button
Block Dates	✅	✅	Header button
Reservation edit actions	✅ (with permission)	🔒 Not allowed	Inside drawer
Add notes	✅ (with permission)	🔒 Not allowed	Inside drawer

Permission Summary (Internal Reference)

Permission	Description	Used For
access-availability	Allows editing availability, rates, and restrictions	Calendar cell popup
create-reservation	Allows creating new reservations	Header “+ Reservation” button
edit-reservation	Allows modifying or cancelling reservations, and adding notes

Summary

• Landlords have direct control over their property calendars — they can adjust availability, rates, and restrictions freely.

• Operations users can perform all the same actions but may require specific permissions unless they have full access.

• Both roles can view everything, but only authorized users can edit or create bookings.

This ensures that every action on the Multi Calendar — from blocking dates to editing availability — is protected by clear access controls, maintaining consistency and preventing accidental changes across accounts.